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Administrative Assistant Duties:

The position of administrative assistant consists of being responsible for providing administrative and clerical services to ensure effective and efficient operations. This position is responsible for completing assigned tasks by the President/Founder as a personal administrative assistant.

Tasks:

 

  • Answer phone calls and direct calls to appropriate parties or take messages;

  • Attend meetings to record minutes;

  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors;

  • File and retrieve corporate documents, records, and reports;

  • Make travel arrangements for executives;

  • Open, sort, and distribute incoming correspondence, including faxes and email;

  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing essential bookkeeping work;

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;

  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Hours:

Approximately 4 hours per week, depending upon need.

 

Qualifications and requirements: 

 

  • High school diploma or equivalent;

  • Ability to give full attention to what other people are saying and to actively look for ways to help people;

  • Ability to adjust actions in relation to others' activities and manage one's own time and others’ time.

Competencies: 

 

  • Integrity — Job requires being honest and ethical.

  • Attention to Detail — Job requires being careful about detail and thorough in completing tasks.

  • Dependability — Job requires being reliable, responsible, and dependable in fulfilling obligations.

  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

  • Concern for Others — Job requires being sensitive to others' needs and feelings and understanding and helpful on the job.

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